Pay. Often administrative assistants support senior managers, directors, or C-suite members. Communicating goals and expectations clearly is one part of this. This person also often handles basic office administration. Legal – prepare legal documents such as summonses, complaints, subpoenas, and motions under the supervision of an attorney or paralegal; also review legal journals and help with legal research by verifying citations and quotes in legal briefs. Difference Between an ‘Office Manager’ an ‘Executive Assistant’ The main difference between an office manager and an executive assistant is that office managers serve the wider needs of all the employees in a small organization while executive assistants cater to the specific needs of only a few of the top managerial executives. It efficiently prepares students to become office services specialists or management trainees. Therefore if you are placing an ad use this as the title, since most unemployed people will use this name as a search criteria. Central to organizing and overseeing general operations for a business office, the office manager is an essential asset to successful companies. Administrative assistant vs office manager- it’s up to you. Similarly, the management associates program is an Associates of applied science in management degree that will jump-start a career in management. I went back to school to change careers after spending 37 years in the business field. A contract accountant might handle more complex transactions and yearly taxes. While an office manager works closely with internal operations, secretaries serve both managers and the company, especially if the secretary takes on general receptionist duties. Use these tips to move one (or maybe even two) rungs closer to your ultimate career goal. The average salary for administrative assistants in the United States is $38,880. I am very confident in what I’ve learned. An administrative assistant is also called a secretary. Let’s take a look at each profession, and the training required. Getting everyone on the same page helps everyone perform better individually and more effectively as a team. Through high school, I struggled with math. Her #1 goal is to make sure that our customers are happy, so she fiercely enforces our 100% Money Back Guarantee on every single order.Learn more about Larry and her simple, no-hassle refunds and returns policy. Administrative Assistant. What’s the difference between an administrative assistant and an office manager? The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. An office assistant is a support role, performing administrative tasks for executives and managers. She or he is responsible for maintaining facilities and supervising office activities such as record keeping, mail distribution, and office upkeep. While their titles are strikingly similar, operations managers and office managers simply do not have much overlap between their respective duties. And, as always, feel free to send us an email– Larry loves to hear from you! Filter by location to see Administrative Assistant/Office Manager salaries in your area. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. Salary estimates are based on 28,818 salaries submitted anonymously to Glassdoor by Administrative Assistant/Office Manager employees. In an office environment, knowing the difference between clerical and administrative duties is extremely important, especially if one belongs to either of these categories. Often, people in this role are fixers: If they don't know the answer to a question, they know who can help. Won't you be our friend? Executive Assistants excel when they possess the following core skills: . SCI provided me with the medical terminology and know how that I needed to understand and acquire a career in the medical field. You can view the lists as general overviews for what to expect, as the core duties and requirements for … Their duties lie primarily in customer service, although they may receive some light office work. Administrative Assistant Careers. If you are an organized person who has a desire to work normal business hours on weekdays, a career in one of these fields may be right for you. Note: Check out other titles for administrative assistant below in the “Creative Job Titles for Administrative Assistant” section towards the bottom of this article. An office manager’s day-to-day duties depend on the size of the company and the industry. As an office assistant, you will be tasked with general office duties such as collecting and distributing mail, greeting clients, and assisting other staff like managers and the office administrator. An office manager is a leader – they help keep teams on track and are a key part of employee satisfaction and client success. SCI has helped me succeed in life by getting me the necessary education and by making me a stronger and more confident person.”, “Once I graduated from SCI, I had a sense of accomplishment that helped me through the job search process. An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. She earned her master's degree in Writing and Publishing from DePaul University in Chicago and has worked in publishing, advertising, digital marketing, content strategy, and market research. To train for a career as an office manager, you can take one of two routes at SCI. Blog Disclaimer: Information stated in this blog is for general information purposes only. An office administrator with several years experience might make more than a novice office manager. In Texas, administrative assistants earn $35,550. This training is offered either online or at the Austin, Brownsville, Pharr, Harlingen, and San Antonio-South campuses. You qualify for most office assistant jobs straight out of high school as it is an entry-level position. Resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations. Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. Office Manager. Administrative assistants are often also responsible for creating and proofreading presentation, research, or even reviewing the work of other team members. Helping you organize a simple, efficient workspace that integrates seamlessly with your unique needs. The national average salary for a Administrative Assistant/Office Manager is $33,633 in United States. The job site Monster lists the salary range for office managers between $24,960 and $62,400. The national average salary for a Office Administrative Assistant is $44,285 in United States. Medical secretaries earn about $35, 760; legal secretaries make $$46,360; and executive administrative assistants earn $59,340 annually. What is Online Business Administration Training? Additionally, some executive secretaries also supervise clerical staff. At small companies, an office manager or administrative assistant might handle the bookkeeping if it’s limited to paying bills and making deposits. This person is … The national average salary for a Administrative Assistant/Office Manager is $33,633 in United States. SCITexas.edu does not assume or guarantee income earning potential or salary expectations based on the programs offered at Southern Careers Institute. Your safety and education are priorities for SCI. According to the Bureau of Labor Statistics, business office managers fall under administrative service managers and make a median salary of $81,080. Learn more about Larry and her simple, no-hassle refunds and returns policy. The assistance I got from Career Services is truly amazing. At SCI, the instructors are professional, and they care about what they are teaching you, as well as expect you to give 100% in return. There are numerous ranks in any company. These are just a few ways to describe an office manager. Superhero. An effective office manager or administrative assistant keeps everything in the office in order, from schedules to supplies, and so much more. Pay. I had problems understanding how to draw in syringes and give injections. Goals create purpose. Check out our blog to learn more, or follow us on Twitter, Facebook, and Instagram. In everything from arriving to work on time and jumping in to help on projects and meet deadlines, your behavior is observed and keeps team morale and performance up. Legal secretaries must also have knowledge of legal procedures and terminology. Office Manager. Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. | Privacy Policy. It provides training in general business with a focus on accounting. Salary estimates are based on 77,498 salaries submitted anonymously to Glassdoor by Office Administrative Assistant … According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. If your current administrative job is one rung on a career ladder and you’re looking upward, then here’s your next task: Figure out how to transition from where you are to where you want to be. At small companies, an office manager or administrative assistant might handle the bookkeeping if it’s limited to paying bills and making deposits. On the other hand, office assistants have more administrative duties. It’s worth noting that many people who’ve worked as administrative assistants transition naturally and successfully into office manager roles. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. SCI taught me that it doesn’t matter where you are in life right now; you always have room to advance and learn.”, “I am extremely grateful for the assistance I received from SCI’s Career Services team. The following are the main job duties of an administrative assistant: Admin assistant skills like being proficient at using computer software like Microsoft Office is essential. Entire administration structure is managed by these professionals with their vital knowledge of the field along with their past experience. The short answer is “pretty much everywhere,” but there are some kinds of businesses that tend to rely on them and hire them regularly. This rank has got the administration related authority, power and decision making capabilities in the company. What’s the mission and how can an office manager support it? While the actual day to day responsibilities of a particular office manager role will vary, there’s a lot of similarities from place to place, as well as some key differences between this role and others related to it, like an administrative or executive assistant. Administrative assistants are often tasked with buying supplies, doing basic bookkeeping and managing the office’s supplies. A lawfully officially permitted body where a group of professionals get amalgamated simply to accomplish non profitable & profitable business is termed as a company. The main difference is that the office manager supports the needs of an organization more broadly, while administrative assistants usually support one (or a select few) people within the company. However, to work as an office manager you need either years of experience in an office job, an associate or … Once I finished school, the Career Services team helped me find a job. Go behind the scenes with our team as we learn and grow from the ground up. Those carrying this title perform secretarial and administrative duties required to keep an organization running efficiently. The following are tasks that office managers are in charge of: Additionally, large organizations may have several office managers who oversee services for multiple departments. Southern Careers Institute offers online training in Texas as well as on-campus programs that can prepare you for a job in these positions and more. How to Become an Administrative Assistant. Administrative assistant vs. office manager- what’s the difference? Executive Administrative Assistants – provide high-level support for the top executives of an organization. Similarly, Office managers in Texas earn approximately $103,800. What is Online Administrative Assistant Training? Here are some of the most important things to know about life as an office manager, including the differences in responsibilities between office manager vs. administrative assistant. Organizing the office layout and ordering stationery and equipment I am happy about what I do.”, “The best place ever!! Administrative work can encompass a wide variety of duties. In general, administrative assistants earn more than secretaries. This person also often handles basic office administration. Administrative Assistant: The Essential Skills . I requested extra help from a knowledgeable instructor, and I was able to receive one-on-one training. Some office managers supervise a whole group of administrative assistants and handle office budgets, while other office managers organize and oversee the work of a smaller office and only work with one or two other administrative people. Standard text and/or usage rates may apply. SCI has given me the chance to do what I always wanted to do. An Administrative/Office Manager is often the professional lead to ensure the day-to-day operations of a company or department. Frequently, the office administrator also acts as the personal assistant to the head of department. Generally, the duties of these two positions are virtually similar, but executive assistants typically take on more important tasks than administrative assistants. It also means offering constructive feedback, asking the right questions, and quickly communicating any changes to roles, work, project deadlines, and more. The job of an admin or executive assistant usually includes tasks like helping to manage the calendar for a specific executive with things like scheduling meetings and appointments and helping to set up travel arrangements. Administrative Assistants and Secretaries: Secretaries and administrative assistants pe… While their titles are strikingly similar, operations managers and office managers simply do not have much overlap between their respective duties. Salary estimates are based on 28,818 salaries submitted anonymously to Glassdoor by Administrative Assistant/Office Manager employees. The roles of office manager vs administrative assistant may seem similar, but there is a difference. After my little sister had cancer, I knew I wanted a career in the medical field that allowed me to help others. Operations Managers vs. Office Managers. Until further notice, perform secretarial and administrative duties, average salary for administrative assistants, Medical Billing And Coding – Online Program, Facilities and Technical Infrastructure Plan, Answering telephones, taking messages, and transferring calls, Preparing invoices, memos, and other reports, Maintaining electronic and paper databases and filing systems, Developing, managing, and monitoring records, Setting departmental goals and guidelines, Monitoring the facility to make sure it is well-maintained, secure, and safe, Overseeing the maintenance and repair of equipment and mechanical systems, Recommending changes to policies if it will improve operations, Making sure the facilities comply with environmental, security, and health standards, Accounting (Foundations, II, Computerized), Business (Communication, Processes, Reporting, Law), https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants, https://www.bls.gov/oes/current/oes436014.htm#st, https://www.bls.gov/oes/current/oes436013.htm#st, https://www.bls.gov/oes/current/oes436012.htm#st, https://www.bls.gov/oes/current/oes436011.htm#st, https://www.bls.gov/ooh/management/administrative-services-managers.htm#tab-2. Receptionists are often the face of the organization. That’s why discretion, professionalism, and confidentiality are some of the most-needed traits for office managers. The median annual wage for an office manager is $96,180 nationally. Career and program information stated in this blog does not guarantee that programs and specifics are offered at Southern Careers Institute. However, administrative assistants are … “I made a complete career change when I started my training at Southern Careers Institute. In order to do that, contact Southern Careers Institute today and let the admissions staff help you get on the road to a rewarding career that will not only bring you joy but will also help you feel like a winner. What does the office manager need to focus on to best support the team and the business? The job site Monster lists the salary range for office managers between $24,960 and $62,400. On the other hand, office managers have a broader range of responsibilities. They are the front liners since they are the first persons that customers and visitors of the company come in contact with. Southern Careers Institute offers Business Administration and Management Associates Online Programs that will let you prepare for your new career at your convenience. Furthermore, top earners work in finance, insurance, and professional services where the annual salary averages about $104,000. Tips, techniques, and recommendations for making the most of office life. Marianne Chrisos is a professional content and research writer. While an administrative assistant basically aids in running an office and handling clerical duties, this professional often progresses to become an executive assistant, where assisting company executives will be added to his existing roles and responsibilities. © 2020 Franklin Creative Solutions. ; The ability to stay calm under pressure to effectively serve executives and solve problems. Administrative assistants can pursue a number of office assistant certificate programs or associate's degree programs in areas like business administration or administrative office management… Feel free to revise this job description to meet your specific job duties and job requirements. Clerical is an entry-level type of employee that is involved with general office duties. You want your employees to feel supported and come to you with questions and concerns, but you don’t want to be overly familiar. Ms.Tonia rocks she is the best teacher… I love going to school my time there is amazing.”, “Southern Careers went beyond my expectations. Differences Between an Assistant Manager & an Associate Manager. Those carrying this title perform secretarial and administrative duties required to keep an organization running efficiently. They are also skilled at solving problems (along with preventing them). To be an office manager in Texas, more training is required. 1. The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Executive Assistant vs. Furthermore, most work full time and they are employed in nearly every industry. I wish I would have started my training sooner.”, “I am very happy with where I am and where I’m going. Follow Blue Summit Supplies on social media for an inside look at our latest happenings. Today, I draw injections for approximately 100 patients each week. Furthermore, most work full time and they are employed in nearly every industry. Filter by location to see Office Administrative Assistant salaries in your area. Very impressed. For some small businesses, office managers assist with bookkeeping, personnel review, and other business-critical tasks. Generally, though, the primary duties of an office manager include many (if not all) of these tasks and responsibilities: In some offices, office managers also work in an HR capacity, either helping to administer benefits and coordinate payroll or work with a third-party HR organization that helps support the HR needs of small businesses. Administrative assistant vs. office manager- what’s the difference? Office parent. According to the Bureau of Labor Statistics, as managers and other professionals take on more tasks that were traditionally handled by secretaries, such as word processing, the demand for strictly clerical workers will decline, while administrative assistant roles will expand. Many of these responsibilities go above and beyond expectations for admin or executive assistants, further differentiating the differences in office manager vs. administrative assistant work. Administrative work can encompass a wide variety of duties. Difference Between Administrative Assistant and Executive Assistant. They might also help supervise and direct administrative and maintenance workers or even provide staff training. They help drive work forward and keep productivity and motivation high. Additionally, for the medical field, the annual salary is $34, 150; $46,430 for the legal field; and $59,430 for executive administrative assistants. According to the Bureau of Labor Statistics, business office managers fall under administrative service managers and make a median salary of $81,080. © 2018 - 2020 Southern Careers Institute. An administrative assistant is one of the most popular admin jobs out there. *Based on graduates from 7/1/18-6/30/19 who were placed in their field or related field of instruction across all programs in accordance with reporting guidelines for the Council on Occupational Education. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. When considering the roles of office coordinators vs. office managers, consider the semantics of those first words: Operations and office. Got more questions about office culture? I was an Administrative Assistant for 13 years. An office manager is a leadership role, overseeing the daily operations of an office and ensuring everything runs smoothly and efficiently. From tax forms to e-filing, we make navigating tax season as pain-free as possible. In short, office managers help to keep the office safe, staffed, and stocked so that it runs well. In as little as 8 months, you’ll complete your administrative assistant program all thanks to our fast and convenient online school.. Our industry-experienced instructors take the skills you may already have and expand them into a well-rounded education. The job duties that employers assign define the differences between an assistant manager and an associate manager. They really went out of their way to get me placed. Goals also create a sense of pride and achievement when they’re reached, which boosts employee morale (a responsibility that often falls, in part, to office managers). It’s a crucial role to the personal and professional success of individual executives and the business as a whole. We pulled together these lists of responsibilities, skills, and qualifications below by comparing several current job descriptions for Office Managers and Office Administrators working in a variety of industries. Thanks for your comment! The Administrative Assistant program at Southern Careers Institute provides specialized instruction in-office procedures, computer applications, and business communication. Now that you know that there is a difference between administrative and clerical jobs, you probably want to know about these two types of jobs a little deeper. Administrative workers are those who provide support to a company. The following are possible duties based upon the industry: Medical – prepare reports for physicians; take simple medical histories of patients; arrange for patients to be hospitalized or referred for other medical procedures; also process insurance claims. An office manager is a member of the leadership team who oversees an office's administrative support staff. Larry, our beloved resident pup, is the Chief Happiness Officer here at Blue Summit Supplies. When I came to SCI, I enrolled in the Business Accounting Specialist program to see if I could do it. ‘Fun’ looks different in every office, but workplace professionals have long noted that a more fun work environment actually contributes to – not detracts from – employee performance and contributions. I am doing wonderful.”, “I am now a certified Lab Tech. By submitting this form, I agree that Southern Careers Institute may contact me via email, text message or telephone, including the use of autodialers, regarding its programs and offers. Differences Between an Assistant Manager & an Associate Manager. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. It’s time for you to be in control of your life. An office manager is a member of the leadership team who oversees an office's administrative support staff. An administrative assistant is also called a secretary. An administrative assistant, or admin assistant, is responsible for performing a wide range of administrative tasks in their place of work, while an executive assistant may perform more complex and advanced administrative duties, typically for top executives and other higher ups in an organization. As a former Administrative Assistant this title is more common, even in job boards it comes up more often. Becoming an administrative assistant is easy with our help. All Rights Reserved. Keep reading and learn more. SCI provided me with the accounting skills I needed to help me find a career. I needed a stable career to continue providing for my growing family. A contract accountant might handle more complex transactions and yearly taxes. Administrative workers are those who provide support to a company. I enjoy where I work and what I do. In some cases, an administrative assistant will accompany the executive on business trips to assist with meeting arrangements, scheduling, and other important organizational tasks. For anyone looking to become or currently employed as an office manager, here are some tips for office manager success. Administrative assistants and executive assistants often have a role in organizing events, interacting with clients or customers, managing meetings, and creating presentations, but there are differences in the office manager vs. administrative assistant roles. I would tell anyone thinking about starting career training that you have nothing to lose and a lot to gain. Our mission is to ensure the long-term success of our students by delivering employer-tailored programs that result in an increasing demand for Southern Careers Institute graduates. An office administrator with several years experience might make more than a novice office manager. Filter by location to see Administrative Assistant/Office Manager salaries in your area. In general, administrative assistants earn more than secretaries. SCI helped me get an externship, and I came out with a job. Two of these positions are secretaries and office managers and they differ greatly in responsibilities, scope, education and salary. Now, I have an amazing career and room to grow in the company.”. An Office Manager, also called an administrative services manager, is the person in charge of planning, directing, and coordinating the activities of an office. This article was published on: 03/27/20 2:59 PM. SCI provided me with the opportunity to brush up on my skills, extend my accounting knowledge, and they boosted my self-confidence. One such department is the administrative sector. They really care and I am grateful to all of them.”, “Southern Careers Institute totally surpassed my expectations. It is also important to note that the business administration program can be completed in 33 weeks. When considering the roles of office coordinators vs. office managers, consider the semantics of those first words: Operations and office. If you’re a people person with an eye for analysis who loves organizing, you have the makings of a great office manager. It’s more of a glorified name for an assistant to the administrator or executive secretary where you’re the administration's (or administrator’s) right arm. This program takes 45 weeks to complete. Rock star. Lastly, students of the program can be job-ready in just 27 weeks. Office Administrators, also known as Office Managers, are responsible for general administration tasks within an office environment. Administrative Assistant Job Description. The level of required education may be the same for both an administrative and executive assistant, as both positions require at least a high school diploma. They may also be required to buy supplies, negotiate with vendors, and manage stock rooms. Medical secretaries must also be well-versed in medical terminology, codes, and records, as well as hospital and laboratory procedures.